MINUTES OF THE GOLDEN HORSESHOE CHAPTER

CANADIAN CONDOMINIUM INSTITUTE

ANNUAL GENERAL MEETING

Holiday Inn
3063 South Service Road, Burlington
at 7:00 p.m.
on Thursday, October 26th 2000

 

Attendance

There were 14 people in person and 148 people attending by proxy representing 127 members to constitute a quorum. Our membership is currently at 371. A quorum requires 33.3.% of our membership or 122 members.

   

Call To Order

The meeting was called to order at 7:00 p.m. by the Chairman, Ron Danks. Steve Warner acted as recording secretary.
   

BUSINESS ARISING

  
   

Minutes of Last AGM

The reading of the minutes of the last annual general meeting was waived and their approval motioned by Erika Ratelle H.C.C. 319 and seconded by Pat Kummer. All in favor.
   

Treasurer's
Report

George Shirton H.C.C. 18 and acting Treasurer reviewed the current financial standing of the Chapter based on the auditor's report. The Chapter is in good financial standing due to new membership and well attended events. The audit reported as of our year end (June 30th 2000) a surplus of $21,579. George Shirton motioned for the audited financial statements to be accepted. Ken Kirkpatrick W.C.C. 242 seconded the motion and all were in favor.
   

Appointment of Auditor

George Shirton motioned for BDO to be appointed the auditor for our fiscal year ending June 30th 2001. The motion was seconded by Pat Kummer and all were in favor. BDO will be the auditor for our fiscal year ending June 30, 2001.

   

President's Report

Ron Danks spoke on the accomplishments of the Chapter for the year. It was a very busy year. Ron recognized Penman Smith for his contributions to the Chapter and the C.C.I.. Pen is retiring from the Board but will be awarded Director Emeritus. In addition the C.C.I. is bestowing an award in his name to be given to the Chapter annually who has the most outstanding newsletter. George Shirton spoke on behalf of Penman Smith who appreciates the recognition and thanked everyone. Ron also spoke about Don Luke, who is retiring from the Board. Ron expressed, on behalf of the Board his sincere appreciation of Don's help and commitment to the Chapter.
   

President's Report
(continued)

Report in brief:

  1. Condominium Act 1998
    The draft regulations are expected to be published in December and to be proclaimed in March 2001.
  2. CondoNews
    Karen Reynolds was congratulated by Ron for the new format in the Condo News that includes higher quality paper and graphics. Each issue of the CondoNews is packed with comprehensive and thorough information. The focus this year has been on the new condominium act. Each issue has and continues to deal with a subject matter of importance to our members and the new act.
  3. Education
    The chapter has adopted the 3 tier course structure standardized across the province. The level 2 course was just completed this fall at a reduced price to members and will be repeated in the Kitchener area this spring. In addition the Chapter offered Introductory seminars on the new act this past spring in 3 locations. The Condo 2000 conference in June also helped in our mandate to promote better condominium living through education. Our level 3 course will be offered next fall for professionals and senior directors interested in achieving a higher degree of knowledge.
  4. Our membership is growing exponentially, allowing us to provide better courses at lower cost to members. This year we suffered only a 7% loss of renewals. Ron extended a special thanks to the property managers that support us. Our growth would not be possible without their support.
  5. Ron requested that condominium directors authorize their property managers to renew their membership automatically. Boards should also budget for mandatory attendance of at least one director at courses offered by the Chapter.
  6. Our Website continues to receive numerous hits and email inquires (numbering over 6000 since last year). Ron thanks Steve Warner for his efforts.
  7. Condo 2000 Conference in June was a colossal effort but an great success. Over 450 people attended the one day event. The event was a success due to the hard work and planning by the board and the assistance of National Directors who participated in the lectures.
  8. Ron introduced each of the directors on the Board and thanked them for their help this past year.
   

By-Law No. 2

Ron summarized the new By-Law 2 which was listed on the agenda. The changes required include gender neutral language and conformity to National’s By-Law. Our new By-Law will increase the number of directors to 11 directors (not 13 as noted on the agenda and notice of meeting). Our membership categories have also been aligned to National’s as well as the quorum required to hold a meeting, it has been reduced to 25%. Directors are prohibited from missing more than 6 consecutive meetings. Ron asked for a motion to repeal By-Law #1 and to replace and approve it with the amended By-Law to be known as By-Law #2. John Molnar so moved and Pat Kummer seconded. All were in favor. The By-Law is passed and is effective immediately.

   

Nomination & Election of Directors

Ron stated that Don Luke’s replacement will be for 1 year to serve out his term. Ron opened the floor to nominations. Craig nominated the incumbents Connie Kowalski, Karen Reynolds, Bill Dickson. Bill Dickson nominated Craig Robson. Erika Ratella seconded the nominations. Ron stated that Judith Byrom, Don McWhinnie, Peter Greco and Mark Shedden had made their intent in conversation that they wish to stand for nomination. There were no other nominations. Ron Danks motioned to close nominations. Craig Robson seconded. The number of directors nominated and the positions available are equal thus the directors are acclaimed.
   

CCI National

Ron commented on the progress of the National CCI. He urged everyone to submit a proxy or attend the CCI National AGM in November. There are new Chapters being planned for British Columbia and Newfoundland. The Atlantic Chapter represents nearly 70% of all condominiums in the province of Nova Scotia. The CCI National has been successful in lobbying the government to exclude the collection of GST from shared recreational facilities.

   

NEW BUSINESS

  
   

Question on New Act

Ken Kirkpatrick questioned what effect the new act will have on membership? Ron views the new act positively. It will encourage new membership and amalgamations will have a minimal effect.

   

Special Thanks to Ron Danks

Steve Warner expressed sincere appreciation of the hard work that Ron Danks gives to the chapter. A round of applause followed.

   

Adjournment

Craig Robson motioned for adjournment at 8:00 p.m. Kim Coulter seconded and all were in favor.

An 'Ask the Experts' panel consisting of the board addressed questions on condominium issues The session ended at 9:30 p.m.

NOTE:

The draw for the free course was held from the submitted evaluation certificates. Alan Sproule was the winner. Alan is from Peel Condominium Corporation 37, a member of the Toronto Chapter. Alan has elected to attend the Fall 2001 course. Congratulations to Alan.